AI AGENTS
ArdentFlow builds AI agents for the jobs your team repeats every week — on the model you choose, inside the tools you already use. Live in 5 business days.
Works with your existing stack · Models you own · Live in 5 business days · Month-to-month
ACROSS ACCOUNTING · CONSTRUCTION · PROFESSIONAL SERVICES · HOME SERVICES
Nine agents
1
Keeps the pipeline fed and the reporting current.
Runs in
S
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Drafts campaign copy and email sequences from your brief
Enriches new leads and routes them to the right owner
Builds the weekly performance recap from live data
Flags campaigns falling behind target
Qualifies and routes inbound before it goes cold.
Reads every inbound lead and scores it against your criteria
Routes qualified leads to the right rep in HubSpot
Sends the first reply and books the call
Chases quotes that haven’t been answered
2
Runs in
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Reads the documents, codes them, and only involves a person when something doesn’t match.
Pulls invoices from email and extracts every line
Codes each line and matches it to the purchase order
Routes exceptions for approval with the reason attached
Posts the approved entry and files the document
3
Runs in
X
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Handles the inbox-and-calendar overhead that eats the first two hours of every day.
Triages email and drafts replies in your voice
Schedules and reschedules around real priorities
Turns meeting notes into owners and due dates
Prepares the brief before each call
4
Runs in
C
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Opens the work, chases the status, and writes the update.
Opens projects and tasks from an approved quote
Chases owners on anything past due
Writes the status report from actual task data
Escalates blockers before the deadline, not after
5
Runs in
S
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Watches the handoffs between systems and keeps the process moving.
Moves records between systems without re-typing
Checks each handoff completed and retries what failed
Catches duplicates and missing fields at the source
Reports where the process actually slowed down
6
Runs in
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Drafts in your voice, from your material, with sources attached.
Turns a brief or a call recording into a first draft
Edits to your style guide and flags anything it changed
Attaches the source for every claim
Formats for the channel — email, post, page
7
Runs in
D
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Keeps the site visible to Google and to AI answers.
Checks schema, titles and broken pages weekly
Flags pages that lost position and why
Drafts fixes and FAQ answers for review
Reports which AI answers quote you
8
Runs in
G
S
F
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
9
Solo operators
One agent, several jobs. Built for solo operators and very small teams where one person is the marketing, the admin and the books.
Answers inbound email and books the calendar
Logs invoices and flags what’s unpaid
Sends you one morning brief with what needs your decision
Runs in
C
+
Connects to 50+ apps — directly or through Make, Zapier and n8n.
Two ways to run it
Closed-source
Fastest to stand up and strongest at judgment calls. Each job gets its own playbook — versioned, readable, yours to change.
Claude
ChatGPT
Perplexity
Where it runs
The model vendor’s servers, through their API
Speed to live
Fastest — days
Strength
Judgment calls and messy inputs
Cost model
Per-token vendor fees
Best for
Most first agents.
Open-source
Hermes and OpenClaw run on infrastructure you control. No data leaves your environment, no per-token dependency on a vendor.
Hermes
OpenClaw
Where it runs
Infrastructure you control
Speed to live
Longer — we provision the environment first
Strength
Data that can’t leave your environment
Cost model
No per-token vendor fees; you pay for your own compute
Best for
Payroll, legal, client data under NDA.
The process
1
One call. You walk us through the task as you’d explain it to a new hire. We write down every step, every tool, and every point where a person needs to approve.
Day 1
2
We build the agent and connect it to your tools. You see each step before it runs.
Day 2–3
3
The agent runs on last week’s actual inputs. You check the output against what your team produced.
Day 4
4
The agent takes the job. Every run is logged. Anything outside its rules stops and goes to a named person.
Day 5
Before you book
Book a call, walk us through one repetitive job, and we build it. You don’t need technical staff — we connect to the tools you already run and you approve each step before it goes live. Most agents are live in five business days.
Yes. Every agent is built from your process, not a template. The steps, the tools, the approval points and the escalation rules are all specific to you, and you can change them after launch.
Reliable for the decisions you give them and designed to stop at the ones you don’t. Each agent has explicit rules for what it can decide alone and what goes to a person. An agent that never escalates isn’t confident — it’s unsupervised.
Same idea, different words. An AI agent takes a defined job — qualifying leads, coding invoices, chasing project status — and runs it inside your tools. “AI employee” is the marketing term for the same thing.
Start closed unless your data can’t leave your environment. It’s faster to stand up and stronger at judgment calls. Move to open-source when a workflow touches data that has to stay inside your business.
On closed-source, prompts go to the model vendor over an encrypted API; nothing is used to train their models. On open-source, no data goes to any vendor — the model runs on infrastructure you control.
No. We build it from your process during the mapping call. The agent learns the job from your written steps and your approval decisions, not from you supervising it.
HubSpot, QuickBooks, Gmail, Google Workspace, Slack, ClickUp, Asana, Notion, Excel, and most tools with an API. If yours isn’t listed, ask — it usually connects.