Works with your existing stack
Models you own
Live in 5 business days
Month-to-month
HOW IT WORKS
How does an automation get built and go live?
Most ArdentFlow automations are live in five business days. We start with one workflow, not a platform rollout. Day one is a working session to map the steps and decide what the agent handles versus what stays with a person. We build against your real data, run it alongside your current process until the output matches, then hand it over documented. You approve before anything touches production.
Step 01 — Map one workflow
A 60-minute session on a single process. We document every step, every system it touches, and every decision a person currently makes. You keep the process map whether or not you build with us.
Step 02 — Build against your real data
We build on your actual invoices, records, and tickets — not a sanitized demo set. Real data is where the edge cases live, and edge cases are what break automations after launch.
Step 03 — Run it in parallel
The automation runs alongside your existing process while you compare outputs. We tune the confidence threshold with you: what the agent handles, what it escalates. It goes live when it’s matching, not on a launch date.
Step 04 — Hand over, then expand
You get documentation, access, and ownership. Most clients start with one workflow and add the next once the first has proven itself.
No discovery phase, no six-week onboarding. One workflow, five days, then you decide whether to do another.
BUILT FOR YOUR WORKFLOW
What can AI automation run inside your business?
Six departments where the same problem shows up: someone reading something and typing it somewhere else.
Finance and accounting
QuickBooks · Xero · Bill.com
An invoice arrives as a PDF. The agent reads it, pulls the PO number, codes the line items, matches them against the order, syncs the bill into QuickBooks, and routes it for approval — flagging only the exceptions your controller needs to see.
Sales and CRM
HubSpot · Salesforce · Pipedrive
A lead comes in by form, email, or referral. The agent reads it, enriches it, creates the CRM record with the right properties, scores it against your criteria, and routes it to the right rep with the context already attached.
Marketing
HubSpot · Mailchimp · Google Ads
The agent assembles campaign performance from every channel on schedule, writes the summary, and delivers it. It also handles list hygiene, lead-source attribution, and turning one piece of content into the five formats you actually publish.
HR and onboarding
BambooHR · Gusto · Rippling
A new hire is accepted. The agent generates the paperwork, creates the accounts, assigns the onboarding checklist, and chases the documents that come back incomplete — so HR reviews status instead of sending reminders.
Payroll and timesheets
Gusto · ADP · Paychex
The agent reconciles timesheets against schedules and job codes, flags the entries that don’t add up, and prepares the payroll run for approval. Your bookkeeper reviews the exceptions rather than every line.
Project management
Procore · Buildertrend · Monday · Asana
A quote gets approved. The agent creates the project, populates tasks from the template, assigns the owners, syncs the schedule, and notifies the team — so nothing waits on someone remembering to open it.
Also automating today
Purchase order matching
Contract intake and review
Vendor onboarding
Compliance document tracking
Expense report coding
Inbound email triage
Don’t see your process? If a new hire could learn it from documentation, an agent can run it — talk to us.
Common questions.
The things owners actually ask before they commit budget — including where automation is the wrong call.
What's the difference between AI automation and tools like Zapier or Make?
Do I need to replace my current software?
How accurate is it, and what happens when it's wrong?
What does "models you own" mean?
How long until it's live?
How does the build actually work?
What if my process is unusual?
What if automation isn't the right answer for us?
Still deciding? Book the mapping session — you keep the process map whether or not you build with us.